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B  ?7%2A`Arial?/)  H/  C  XXXQ5\  `$Times NewRomanQ&0 d d'''''dxd'dxd<:zTop of ForA('***A  B  ?7%2A`Arial?/)  H/  C  XXXQ5\  `$Times NewRomanQ0dj.SampleXXXK6<6X9`(Courier NewKXXXQ5\  `$Times NewRomanQ0m.Strong XXXQ5\  `$Times NewRomanQ 8dj6TypewriterK6<6X9`(Courier NewKXXXQ5\  `$Times NewRomanQ4m2VariableXXXQ5\  `$Times NewRomanQd:8HTML MarkupB  XXXQ5\  `$Times NewRomanQ  C    2t 0CommentB  XXXQ5\  `$Times NewRomanQC  9dd+ +dX Xd\  `$Times NewRoman<6X9`(Courier New%2A`ArialvE4 ((3$ !      0  (#$  0   U      !  _9XX 9  >?c?OaCharterofthePotomacTea&KnifeSociety #9 J##XX9+#  i  2 XXArticleI. `  Name   XXThenameoftheorganizationshallbethePotomacTea&KnifeSociety.Forthepurposeof  : thisCharter,theorganizationshallbereferredtoastheSociety.  $  XXArticleII. `  Purpose     XXThepurposeoftheSocietyshallbeprimarilytofosterandencouragetheplayof   DiplomacyanditsvariantsinthegreaterWashington,D.C.,Baltimore,andNorthernVirginiaareaandparticipationintheinternationalhobbyofDiplomacy,whichshallbereferredtointheCharterastheHobby.Additionally,theSocietyisestablishedtopromote_boardgaming_,camaraderie,andgoodsportsmanshipamongstitsmembers.XX ArticleIII. `  ExecutiveBoard  : XX Section1. TheExecutiveBoardshallconsistofseven(7)membersoftheSociety.  \ MemberselectedtotheExecutiveBoardmustbeFullMembersoftheSociety,asdefinedinArticleIV,Section1.,andbeingoodstanding.Additionally,MembersoftheExecutiveBoardmustbepermanentresidentsofMaryland,NorthernVirginia(definedasanyVirginiacountynorthofthe_Rappahannock_ԀRiver),orWashington,D.C.NosingleindividualshallholdmorethanoneelectedofficeintheSociety.̀TheExecutiveBoardshallconsistofthefollowingofficers:`  (a) CaptainoftheSociety   J TheCaptainoftheSocietyshallbethechiefelectedofficialoftheSocietyand,togetherwiththeDeputyCaptainoftheSociety,willrepresenttheSocietytothepublicandinallmattersbeforetheHobby. (b) DeputyCaptainoftheSociety  n% # TheDeputyCaptainshallbesecondincommandoftheSocietyand,togetherwiththeCaptain,willrepresenttheSocietytothepublicandinallmattersbeforetheHobby.Additionally,theDeputyCaptainshallactinplaceoftheCaptaininhisabsence,orintheeventthatthereisavacancyintheofficeoftheCaptain. (c) ChiefofPublicAffairs  *&) TheChiefofPublicAffairsshallberesponsibleforcommunicatingtothepublicandtheHobbyatlargetheeventsandnewsoftheSociety,includingannouncements,pressreleases,andanynewslettersorotherpublicationsoftheSociety.TheChiefof r-(, >?c > >  _PublicAffairsshallbethirdinorderofsuccessionandshallactasCaptainoftheSocietyintheeventthattheofficesofCaptainandDeputyCaptainarevacant. (d) TreasureroftheSociety  L  TheTreasurershallberesponsibleformaintainingallfundsbelongingtotheSociety.Additionally,theTreasurershallalsoactasChairmanoftheFinanceCommittee.TheTreasurershallbefourthintheorderofsuccession.TheTreasureroftheSocietyshallreportnolessthanquarterlyonthecurrentbalances,inflows,andoutflowsofallaccountsoftheSociety. (e) DirectorofTournaments    TheDirectorofTournamentsshallberesponsibleforrunningtheSocietysOfficialDiplomacyTournamentandorganizingallothertournamentssponsoredbytheSociety.Additionally,theDirectorofTournamentsshallberesponsibleforcoordinatingtheSocietyspresenceatallexternaltournamentsandpresentinganyandallbidstotheDipConandWorldDipConSocietiesfortheprivilegetohostanyandallregional,national,andinternationaltournaments.TheDirectorofTournamentsshallbefifthinsuccessionandshallalsochairtheTournamentCommittee. (f) Member-at-Large  H TwomembersoftheExecutiveBoardshallserveasMembers-at-Large.TheyshallhavesuchresponsibilitiesasdeterminedbytheCaptainandtheExecutiveBoard. (g) ExOfficioMembers   ThefollowingpersonsshallbeconsideredExOfficioMembersoftheExecutive  Board:anyPastCaptainoftheSocietynotcurrentlyanelectedMemberoftheExecutiveBoardoftheSociety,aChairmanofanyStandingCommitteeoftheSocietyandthecurrentChampionoftheSocietysOfficialDiplomacyTournament.TheseMembersshallnothaveanyvoteonanymattercomingbeforetheExecutiveBoard,buttheymaybeincludedinthediscussionofthebusinessoftheSocietyatthediscretionoftheCaptain.` TheCaptainandDeputyCaptainarealsoexofficioMembersofallStandingandAdHocCommitteesoftheSociety. Section2. ElectionandTerms  (#' EachmemberoftheExecutiveBoardshallbeelectedtoatwoyearterm.ElectionsshallbeconductedattheSocietysOfficialDiplomacyTournamentbytheChairmanoftheMembershipCommittee,hisdesignee,ortheChairmanofadulyappointedElectionsSubcommittee.TheChairmanoftheMembershipCommitteeshall ,.|)- ?Oa  notconductanelectionforanyofficeinwhichheisacandidate.Thevoteistobebysecretballot,withthepersonwiththegreatestnumberofvoteselectedtotheoffice.TheChairmanoftheMembershipCommittee,hisdesignee,ortheChairmanofadulyappointedElectionsSubcommitteewillannouncenameoftheelectedperson,butwillnotdisclosethevotetallyandnorecordofsuchshallbekept.IftheSocietydoesnotholdanOfficialDiplomacyTournamentinagivencalendaryear,thentheChairmanoftheMembershipCommittee,hisdesignee,ortheChairmanofadulyappointedElectionsSubcommitteeshallcollectvotesinamannertobedeterminedbythatCommitteeandapprovedbyamajorityoftheExecutiveBoard.Thefollowingtable(32)summarizestheelectionschedule:̀*w" ddd Xdd Xdd X(#(#w,dd ,` dd ,dd ,Sdd +      @KK DateofElection  L   @% Office  L  @4 TermBegins  L  @A A D!" TermEnds  L  October20001  | Treasure,MemberatLarge,MemberatLarge1  h 1November20001  | 31December20011  | October20002  8 Captain,DeputyCaptain,ChiefofPublicAffairs,DirectorofTournaments2   1November20002  8 31December20022  8 October2001  @ Treasurer,MemberatLarge,MemberatLarge  ,|  1January2002  @! 31December2003  @" October2002  # Captain,DeputyCaptain,ChiefofPublicAffairs,DirectorofTournaments  & 1January2003  ' 31December2004  ( October2003  T) Treasurer,MemberatLarge,MemberatLarge  @+ 1January2004  T, 31December2005  T- Dateofthe2004OfficialDiplomacyTournament  \"/ Captain,DeputyCaptain,ChiefofPublicAffairs,DirectorofTournaments  H#2 1January2005  p!3 31December2006  p!4 Dateofthe2005OfficialDiplomacyTournament  %!6 Treasurer,MemberatLarge,MemberatLarge  %!8 1January2006  $ 9 31December2007  $ : Etc.  4'"; Etc.  4'"< Etc.  4'"= Etc.  (p#?   򀀀 D+&B 1 i XX&FollowingTempestinaTeapotII:Tempest2000,anorganizingcommitteewasformedbytheSocietyFounders, +"'C RobertCochranandStevenMauris.TheCommitteeconsistedof:RobertCochran,SteveMauris,IsaacPorter,andTimRichardson.TheFoundersappointedtheinitialMembersoftheExecutiveBoard(thenknownastheExecutive ~-(E Committee),asoutlinedbelow.IntheinauguralyearoftheCharter,termoftheTreasurerandtwoMembersatLargewasfourteen(14)months.#X&X ,i_## 2 i XX&FollowingTempestinaTeapotII:Tempest2000,anorganizingcommitteewasformedbytheSocietyFounders, L RobertCochranandStevenMauris.TheCommitteeconsistedof:RobertCochran,SteveMauris,IsaacPorter,andTimRichardson.TheFoundersappointedtheinitialMembersoftheExecutiveBoard(thenknownastheExecutiveCommittee),asoutlinedbelow.IntheinauguralyearoftheCharter,termoftheCaptain,DeputyCaptain,ChiefofPublicAffairsandDirectorofTournamentswas(26)months.#X&X i%# 0  " Section3. FoundersoftheSocietyandtheInauguralExecutiveBoard     TheinitialmembersoftheExecutiveBoardshallbeappointedbytheSocietyFounders,RobCochranandSteveMauris.Theseinauguralofficersshallconsistofthefollowing:`  (a) CaptainoftheSociety ,RobCochran `   (b) DeputyCaptainoftheSociety ,IkePorter P   (c) ChiefofPublicAffairs ,TimRichardson @  (d) TreasureroftheSociety ,MarlinPierce 0  (e) DirectorofTournaments ,SteveMauris  p  (f) Member-At-Large ,BrianEcton `  (g) Member-At-Large ,SeanCable P `  TheCaptainoftheSociety,DeputyCaptainoftheSociety,ChiefofPublicAffairs,and , DirectorofTournamentswillserveaninitialtwentysix(26)monthterm,endingon31December2002.TheTreasureroftheSocietyandthetwoMemberatLargewillservefourteen(14)monthterms,endingon31December2001.Henceforth,theofficeswillbefilledasdescribedinArticleIII,Section2.LXX& ArticleIV. `  Membership  P X&XLMembershipintheSocietyisopentoallpersonswithoutregardtoage,sex,geographic n!  location,gameskill,orexperienceoranyotherfactor.MembersoftheSocietyshallfallintotwo(2)categories:FullandAssociateMembers. Section1. FullMembers  %n $ AFullMemberoftheSocietyisdefinedasonewhohaspaidinfulltheduesassetbytheFinanceandMembershipCommitteesandhasattendedatleastone(1)SocietyeventintheS currentorpreviousS calendaryear.TheMembershipCommitteemayalsosetadditionalrequirementsforFullMembership.SuchrequirementsmustbeapprovedbyamajorityoftheExecutiveBoardandmustbeannouncednolessthanthirty(30)daysinadvanceofanySocietyelectionorothervote.`  (a)BenefitsofFullMembership ~,',  FullMembersoftheSocietymaybeeligibleforreducedorfreeregistrationtoany j-(- OfficialT SocietytT U DiplomacyTU ournamentasdeterminedbytheDirectorofTournamentsandtheTournamentCommittee.OnlyFullMemberswhoalsomeetthegeographicrequirementsareeligibleforelectiontotheExecutiveBoard.OnlyFullMembersmayserveonStandingorAdHocCommitteesoftheSociety.` V V W W Section2. AssociateMembers   ` AnAssociateMembersoftheSocietyisdefinedasanypersonwhoattendsaSocietyevent.NoduesarerequiredtobecomeanAssociateMemberoftheSociety.`  (a)BenefitsofAssociateMembership    AssociateMembersareeligibleforparticipationinallSocietyevents,includingstandardgamingsessionsandallSocietytournaments.AssociateMembersbecomeFullMembersuponpaymentofduestotheSociety.`  Section3. MembershipRevocation  H MembershipintheSocietyisaprivilegeandnotaright.Assuch,membershipintheSociety,FullorAssociate,mayberevokedbytheExecutiveBoardatanytimeoranyreasonifafive(5)MembersoftheBoardagree.Groundsforrevocationofmembershipinclude,butarenotlimitedto:`  (a) Cheating,dishonesty,orgrossunsportsmanlikeconductatSocietyevents;    (b) PersonalabuseofanotherSocietyMember;   (c) Misuse,misappropriation,ortheftofSocietyproperty,including,butnot  limitedto,funds,games,andintellectualproperty;or (d) GeneralconductdetrimentaltotheSocietyasawhole.  ` LXX& ArticleV. `  Finance #X&XLj8# T! UltimatefiscalresponsibilityfortheSocietyshallrestwiththeTreasureroftheSociety,whoshallalsochairtheFinanceCommittee. Section1. DuesandFiscalYear  &b!$ DuesshallnotexceedUS$15.00intheinauguralyearofcharter(2001).OnlythosepersonswishingtobeFullMembersoftheSocietyarerequiredtopaydues.DuesaretobepaidwithinatimeframetobedeterminedbytheMembershipCommitteeinconsultationwiththeFinanceCommittee.DuesforsubsequentyearsshallbesetbytheTreasureroftheSocietyinconsultationwith r-(, theFinanceCommittee.  AnyincreaseinduesshallbesubjecttoapprovalbyamajorityoftheExecutiveBoard.  Duesincreasesshallnotexceedtwentypercent(20%)ofthepreviousyearandmustbeannouncednolessthanthirty(30)daysbeforethestartofanewX fiscalX year. L   Section2. Budget   ` TheTreasureroftheSociety,inconsultationwiththeFinanceCommittee,shallberesponsibleforpreparinganestimatedbudgetfortheupcomingyearandpresentthebudgettotheExecutiveBoardnolaterthan1November.ThebudgetmustbeapprovedbyamajorityoftheExecutiveBoardnolaterthan31December. Section3.  FundKeeping    TheTreasureroftheSocietyshallberesponsibleforestablishinganaccountatanyinsuredfinancialinstitutionofhischoiceforthedepositofSocietyfunds.TheTreasurershallmakequarterlyreportsonthebalanceandalltransactionstotheSocietyasawholeandtotheExecutiveBoardattheirrequest.TheTreasureroftheSocietyshallbethesignatoryforallSocietyfunds. Section4. ExpenditureApproval 4  AllSocietyexpendituresmustbeapprovedbytheappropriateCommitteeMember,ExecutiveBoardMemberorExecutiveBoardMembers,accordingtotheamountoftheexpenditure,asdescribedinthetable(54)below.ApprovedexpendituresmadebyanyFullorAssociateMembershallbereimbursedbytheTreasureroftheSocietyuponpresentationandacceptanceofanoriginalreceipt.IntheeventofaexpendituresexceedingUS$100.00,theTreasureroftheSocietymayissuefundsinadvanceoftheexpenditureuponapprovaloftheexpenditurebytheExecutiveBoard.*"d ddd ` dd dd Sdd " (#(#,dd ,dd +   $D #  'X% $ '@  AmountofExpenditure(allamountsinU.S.dollars)"X% % "*f " dddd dd "(#(#f,dd ,dd ,dd ,dd ,dd ,dd +   t&!%  MinimalApproval &("& Required  '#' Lessthan &("( $10.00 ''#) '$10.01to &("* $25.00 ''#+ '$25.01to &(", $50.00 ''#- '$50.01to &(". $100.00 ''#/ 'Morethan &("0 $100.00 '#1 One(1)MemberoftheFinancialCommittee  0*%3 Ѐ@$Yes / D)$4 0 ]  @,] ] No -/D)$5/ -@5WNo -/D)$6/ -@=LNo -/D)$7/ -@7!7!F!No "D)$8/ "One(1)MemberoftheExecutiveBoard  ,': Yes '+';" 'Yes 2/+'<" 2No ?/*+'="/ ?No ?/*+'>"/ ?No +!+'?"/ +TreasureroftheSociety  d  Yes 'd" 'Yes 'd" 'Yes 2/d" 2No ?/*d"/ ?No +!d"/ +MajorityoftheExecutiveY BoardY Y CommitteeY   Yes ' " 'Yes ' " 'Yes ' " 'Yes 2/ " 2No +! "/ +Five(5)MembersoftheExecutiveZ BoardZ Z CommitteeZ   < Yes ' P" 'Yes ' P" 'Yes ' P" 'Yes ' P" 'Yes" P"  " LXX&ArticleVI. `  StandingCommittees   0 #X&XLM#ThefollowingshallbeStandingCommitteesoftheSociety:`  (a) FinanceCommittee    TheFinanceCommitteeshallconsistof,atminimum,theTreasureroftheSocietywhoshallalsoactasChairmanoftheCommittee.TheFinanceCommitteeshallberesponsibleforcraftingandmaintainingSocietybudgets,settingandcollectinganydues,andassistingtheTreasurerinaccountingforallSocietyfunds.TheTreasureroftheSocietyshallappointathisdiscretionsuchFullMembersasnecessarytodischargethedutiesoftheFinanceCommittee. (b) TournamentCommittee  b" TheTournamentCommitteeshallconsistof,atminimum,theDirectorofTournamentswhoshallalsoactasChairmanoftheCommittee.TheTournamentCommitteeshallberesponsibleforcoordinatingSocietyparticipationinbothSocietyandnonSocietytournaments.TheDirectorofTournamentsshallappointathisdiscretionsuchFullMembersasnecessarytodischargethedutiesoftheTournamentCommittee. (c) MembershipCommittee  r* TheMembershipCommitteeshallberesponsibleforrecruitingandretainingFullandAssociateMembersoftheSociety.TheExecutiveBoardshallappoint,bymajorityvote,aChairmanoftheMembershipCommittee,whoshallberesponsibleforconductinganyandallofficialvotesoftheSociety,includingtheelectionofExecutiveBoardMembers.ForthepurposesofconductingtheelectionofExecutiveBoardMembers,theChairmanoftheCommitteemaydesignatingapersonorconstituteanElectionsSubcommitteetocarryoutthisduty.TheChairmanoftheMembershipCommitteeshallappointathisdiscretionsuchFullMembersasnecessarytodischargethedutiesoftheCommittee.AseatontheExecutiveBoarddoesnotexcludeamemberfromchairingtheMembershipCommittee. (d) InformationCommittee  n+&7 TheInformationCommitteeshallberesponsibleformaintainingtheSocietyinformationsystems,including,butnotlimitedto,Societywebpresenceande F-(9 mailservices.TheExecutiveBoardshallappoint,bymajorityvote,aChairmanoftheInformationCommittee,whoshallappointathisdiscretionsuchFullMembersasnecessarytodischargethedutiesoftheCommittee.AseatontheExecutiveBoarddoesnotexcludeamemberfromchairingtheInformationCommittee. (e) StatisticsCommittee  8  TheStatisticalCommitteeshallberesponsibleformaintainingallstatisticsfromSocietygames,including,tournamentsandotherevents.TheExecutiveBoardshallappoint,bymajorityvote,aChairmanoftheInformationCommittee,whoshallappointathisdiscretionsuchFullMembersasnecessarytodischargethedutiesoftheCommittee.AseatontheExecutiveBoarddoesnotexcludeamemberfromchairingtheStatiticsCommittee. (f) AdHocCommittees    TheExecutiveBoardshallappointasnecessaryAdHocCommitteestocarryout   theresponsibilitiesassignedbytheExecutiveBoardtotheCommitteeanditsChairman.TheExecutiveBoardshallappoint,bymajorityvote,anyChairmanofanyAdHocCommittee.TheChairmanofanyAdHocCommitteeshallappointathisdiscretionsuchFullMembersasnecessarytodischargetheassigneddutiesoftheCommittee.AseatontheExecutiveBoarddoesnotexcludeamemberfromchairinganyAdHocCommittee.` LXX& ArticleVII. `  AmendmentProcess #X&XL\#   AnyFullMemberoftheSocietymayproposeanamendmenttothisCharter.AnamendmentsoproposedmustfirstbeconsideredbytheExecutiveBoardandagreedtobyfive(5)ofitsmembers.UponapprovalbytheExecutiveBoard,theproposedamendmentshallbeconsideredbythetotalnumberofFullMembersaslistedbytheChairmanoftheMembershipCommittee.AllamendmentstotheCharteraretobeconsideredattheSocietysOfficialDiplomacyTournament.AquorumoftheFullMembershipmustvoteonanyamendmenttotheCharter.AquorumforthepurposesofsuchvoteshallbeonethirdoftheFullMembershipinthecalendaryearinwhichtheamendmentwasproposed.AdoptionofanyamendmenttothisChartershallrequireatwothirdsmajorityofFullMemberscastingavote.IntheeventthattheSocietysOfficialDiplomacyTournamentisnotorwillnot[ be[ heldinagivencalendaryearortheconsiderationoftheamendmentisintheimmediateinterestoftheSociety,theExecutiveBoard,withfive(5)membersagreeing,maydirecttheFullMembershiptoconsidertheamendment.Inthiscase,thetextoftheamendmentwillbepostedontheSocietyswebsiteandsenttotheSocietyslistservbytheChairman b-(, oftheInformationCommittee.FullMembersoftheSocietymustthensubmittheirvotesbyemail,fax,orsnailmailtotheChairmanoftheMembershipCommittee,hisdesigneeor,theChairmanoftheElectionsCommittee.Forthepurposesofthisvote,aquorumshallconsistofamajorityofFullMembers.IfaquorumofFullMembersdonotvote,theamendmentfails.Withinfourteen(14)daysofpostingthetextoftheamendment,theChairmanoftheMembershipCommitteeshallannouncetheresultofthevote.Intheeventthattheamendmentisnotagreedto,itshallnotbereconsideredbytheFullMembershipuntiltheSocietysnextOfficialDiplomacyTournamenteventorunlessExecutiveBoardunanimouslyactstodirecttheFullMembershiptoreconsidertheamendmentasoutlinedabove.AmendmentsadoptedbytheFullMembershipwillberecordedinArticleVIIIofthisCharter.LXX& ArticleVIII.   Amendments #X&XLIe# H  @ AmendmentIadoptedAugust2004  \  B \ TheOfficialDiplomacyTournamentofthePotomacTeaandKnifeSociety TheExecutiveBoard,withfive(5)membersagreeing,shalldesignateasingleeventwiththe B calendaryeartobeconsideredtheSocietysOfficialDiplomacyTournament.IftheSocietysOfficialDiplomacyTournamentisheldinconcertwithanothergamingevent,theDiplomacyTournamentmustbehostedsolelybytheSocietyandtheTournamentmustberunbytheSocietyandtheDirectorofTournaments,orhisdesignee.